Job Description

Court Transcriptionist (Legal Transcriber) - Newport News, VirginiaProSidian Consulting is seeking a Court Transcriptionist (Legal Transcriber) to support an engagement for a DoD/Military Sector Client. This position requires transcription services for real time and recorded dictation into written form. The transcriptionist will listen to audio recordings and type out what is heard, either in a word processing program or using a stenotype machine. The transcriptionist is tasked with ensuring incorrect grammar is cleaned up and corrected prior to submission of a written draft. The Legal Transcriber works along side and/or as a court reporter in a legal setting to document proceedings, testimony, or other events, word-for-word.Candidates shall work to support requirements for Court Reporting And Transcription Functional Area Services and shall:Effectively, skillfully, and efficiently operate designated word processing, dictation, and transcription equipment as directed to complete assignmentsFollow log notes and completed worksheet for all assigned recordings, and correctly and in order, identify all speakersUnderstand everything going on in the proceedings, including the reactions and hand gestures of the witnesses, lawyers, plaintiffs, defendants, etc. noticed during the testimony, with the help of log notes provided by the technology court reporterListen to audio files, type the contents into digital documents, or convert them into text format.Listen to recordings and transcribe those recordings to text files and ensure the accuracy of the transcribed textMaintain personal computer equipment and software, which can include word processing and computer software, references, and other technologiesEnsure that all equipment is cleaned and in proper working order - if the equipment is not functioning correctly, advise the supervisor in a timely mannerMaintain strict adherence to client confidentiality according to provider standards and government regulationsIdentify marked exhibits accurately in the transcript; indicate on-record/off-record correctly in the transcriptProofreading and correcting draft documents as needed and providing copies of the transcript to the court and involved partiesRe-listen to audio files while proofreading transcribed transcripts and follow scripts, FAQs, and other training materialsProvide read-backs/playbacks from our real-time transcript when requested - read aloud or play back portions of the transcript at the judge's requestResponsible for asking speakers to clarify or repeat themselves to ensure accurate capture of the transcript of eventsReview and correct transcripts for accuracy and completenessTranscribe audio and video to create an official court record of proceedingsTranscribe legal, government, business, and/or academic dictation with absolute accuracyTranscribe the detailed report of the legal proceedings by listening to the recorded informationComplete transcriptions in a timely manner, reviewing grammar, punctuation, and spelling prior to submissionCreate, maintain, and update the online dictionary that their computer software uses to transcribe stenotype machine and steno mask recordingsIndex and catalog exhibits - Create folders, rename files, burn CDs, etc.Understand details of client requirements regarding formatting and notation and comply with clients' regulations, policies, and proceduresRemain familiar with the latest transcription software and recommend upgrades or enhancements if necessaryEnsure typing skills are honed and remain sharp by completing typing drills regularlyExpand job-related knowledge and skills to improve performance and adjust to changeFollow policies and procedures, seeking assistance and clarification to resolve problemsHelp to moderate proceedings, ensuring parties speak clearly, don't talk over each other, and correct any errors or inaccuracies in a timely mannerProvide digital and printed copies of transcribed documents/transcripts while abiding by format standards for transcriptionMust be able to commit to Monday through Friday ScheduleQualificationsAt least Two (02) Years of full-time, paid reporting experience and some court reporting or similar experienceA good working knowledge of English grammar, punctuation, spelling, and legal terminologyAbility to type quickly and accurately while proofreading and working independently and meet deadlinesAbility to work with a variety of people and personalities with ability to multitask under pressureExpected to have good research skills, language skills, computer skills, as well as management skillsHigh degree of familiarity with grammar, spelling, and sentence structureThe Legal Transcriber (Transcriptionist) position requires an extremely reliable, meticulous individual who is responsible for transcribing quality audio and video to create precise transcripts, while also possessing the ability to proofread their own work for complete accuracyDemonstrated reporting and writing skills with excellent grammar, spelling, and punctuation skillsBusiness Office experience and familiarity with Microsoft Windows operating systemPerfect understanding of legal terminology and a good command over the English language, and pay attention to detailsThe candidate needs to have a Good knowledge of the legal systemSkills and AbilitiesA person intrigued with the criminal justice system, one who has a high level of curiosity and the ability to listen to the actual words spoken and transcribe them accuratelyAble to multi-task and ability to exhibit personal and professional integrity; maintain self-controlComputer operation experience – minimum of basic Microsoft and desktop computer application skills and usage experienceConcentration: the legal transcriber (transcriptionist) must be able to concentrate for long periods. They must remain focused on the dialogue they are recording, even in the presence of auditory distractions.Detail oriented: the legal transcriber (transcriptionist) must be able to produce error-free work because they create transcripts that serve as legal records.Excellent verbal communication, listening, and computer skillsExperience reporting for a legal audience and experience writing under deadline pressure ability to maintain attention to detail, exhibit personal and professional dependability, exercise appropriate level of independenceFamiliarity with modern software such as zoom and google chromeFluency in English or the preferred languageListening skills: the legal transcriber (transcriptionist) s must give their full attention to speakers and capture every word that is said.Physical requirements: successful candidate must be able to (with or without accommodation): (1) bend, (2) pull, push, and lift to 20 pounds, (3) reach, (4) walk, (5) stand and sit for extended periods.Professional reporting experience and strong writing and analytical skills are required to succeed in this job.The ability to be self-motivated and efficiently organize your workThe ability to exercise discretion and most important, confidentialityThe ability to present a favorable impression to the public and court personnel; possess a professional demeanorThe ability to sit for long periods and must have excellent hearingThe ability to work under pressure and be able to work on a deadlineThe ideal candidate should have excellent listening and typing skills as well as be a self-starter.Writing skills. Court reporter s need a good command of grammar, vocabulary, and punctuation.Education and ExperienceHigh School Diploma/GED required (Graduation from an accredited high school, or possession of an acceptable equivalency diploma)Minimum of Two (02) Years of experience as a Court Reporters, Legal Transcriptionists, and/or Stenographers.Completion of required apprentice and internship training in court reporting, and sufficient course work to obtain certification as a professional court reporter from a recognized licensing or accrediting Agency or an equivalent combination of education and experience.Excellent verbal, written, grammatical, punctuation, and proofreading skillsMust be a trained transcriptionist able to transcribe non-medical dictation (legal, government, business, academic)The ability to type accurately and a minimum of 85 correct words per minuteLegal, paralegal background (very helpful)Licensing RequirementsApproved and Up To Date State Public Notary LicenseCertified Notary Public (Preferred)NCRA Registered Professional Reporter (RPR) certification if your state does not offer a licenseProfessional Certification as a Certified Shorthand Reporters (CSR) with licensing, where applicableProfessional Certification as an

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